Canonical source: biz/legal/REGISTER.md — edit the markdown, re-run npm run sync in workspace-site, rebuild, redeploy. Internal only — this one has no client-facing PDF.
The one place to answer "do we have that in writing?". A WhatsApp message or an email reply counts as writing; screenshot it and file it in the client's legal/ folder, then record it here. Anything still ☐ is an exposure, not a formality.
Updated 2026-08-10.
| Client | Care terms | Build/service agreement | Case-study + metrics rights | POPIA operator terms | Filed |
|---|---|---|---|---|---|
| Nadia (Nadia O. Ed. Psych) | ☐ terms drafted, not sent | n/a — build predated the agreement, paid in full | ☐ discount already taken — ask drafted twice and neither confirmed sent (GO-LIVE-PACK.md §1 item 2, and item 03 of the housekeeping email). Send one, not both | ☐ | clients/nadia/legal/ |
| Berlein (Alexa) | ☐ not a care client yet | ☐ none | ☐ blocked by HPCSA advertising rules — see LEGAL-PLAN.md | ☐ | clients/berlein/ |
| Aerias Athletics | ☐ | ☐ paid in equity — the equity itself is undocumented | ☐ | ☐ she takes card payments, so this one matters most | clients/aerias/ |
| Mozguide (Mike Slater) | ☐ | ☐ family/founding, nothing written | ☐ | ☐ | — |
| Vicky Talbot | ☐ | ☐ not yet engaged — do this one properly from the start | ☐ | ☐ | clients/vicky/ |
The four founding deals traded a discounted or waived build fee for case-study and metrics rights. None of those rights are on file. Policy is no written rights, no discount, and in three of the four the discount has already been given — so the correct move is to ask now, warmly, not to quietly drop it.
| Item | Status |
|---|---|
| Information Officer registered with the Information Regulator | ☐ not done — free, one form at eservices.inforegulator.org.za; you are already the IO by law, no appointment needed |
| PAIA manual published on leachie.com | ☐ not done — compulsory since 1 Jan 2022; the small-private-body exemption lapsed and was not renewed. Regulator publishes a template; do it with the IO registration, particulars must match |
| Privacy notice published on leachie.com | ☐ not done — required via ECTA s43(1)(p) and PAIA s51, not POPIA directly |
| ECTA s43 supplier details + review-and-confirm step on leachie.com | ☐ not done — while missing, every buyer has a 14-day unconditional cancellation right (s43(3)) |
| Operator agreement with the editor-site and Paystack clients | ☐ none — note s21(1) puts this duty on the client, so we provide it so they comply |
| s19 security-measures note + breach playbook | ☐ none — s19(2)(c)–(d) are ongoing verification duties |
| Professional indemnity + cyber insurance | ☐ none — not legally required; get 2–3 real quotes, and ask how POPIA fines vs breach-response costs are treated |
| Provisional-taxpayer IRP6 on eFiling | ☐ no registration process exists — the onus is yours. 31 Aug / last business day of Feb / optional Sept |
| Business-name registration for "t/a Leachie" | ✅ none exists or is required — Business Names Act repealed, CPA ss 79–81 never commenced. Re-check yearly |
| Cape Town home-occupation approval | ✅ none needed — an additional use right; the parking and trading-hours conditions don't apply with no visiting clients |
| Asset | Where it ships | Status |
|---|---|---|
| Jan van IJken imagery | berleinpsych.com | ☐ rights unconfirmed, live |
| Droppert "Dance of the Starlings" clip | berleinpsych.com hero | ☐ unconfirmed, live |
| Licensed fonts on the Vicky Talbot replica | vicky-preview | ☐ must be swapped before it ships |
| Gemini-generated watercolour art | nadiaoedpsych.co.za | ☐ confirm the generation terms permit commercial client use |
A licence that cannot be produced on request is the same as no licence. The two live ones on berleinpsych.com are the highest-priority items in this file.